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For organizations seeking to reduce paper usage and transition to electronic document storage, iCONEXT recommends the “EZControl” document management system.
The development of the EZControl system was initiated following a significant incident in which one of our clients experienced substantial damage due to the floods in Thailand in 2011, resulting in the loss of all their critical paper documents. This event prompted the concept for iCONEXT to develop an electronic document management system as a replacement for traditional paper-based storage. The system has been in operation ever since.
Subsequently, we further enhanced the document management system into a ready-made solution designed to meet the needs of organizations committed to reducing paper usage and advancing toward Digital Transformation (DX).
Originally, the accounting department required substantial storage space for paper documents, resulting in lengthy search times and frequent instances of document loss. However, since the implementation of EZControl, the time spent searching for documents has been significantly reduced, resulting in increased work efficiency. Additionally, the need for physical storage space has been minimized, and the risk of data loss has been effectively eliminated.
Based on iCONEXT’s extensive experience in developing systems for the manufacturing industry, we have identified that one of the most highly demanded systems is inventory management, which aligns perfectly with our expertise. As a result, our team developed EZStock, a ready-made system designed to include only the most essential functions for efficient inventory management. This cost-effective solution is perfectly tailored for medium and small-sized organizations, delivering exceptional value and streamlined operations.
Dashboard
Gain a clear and comprehensive overview of daily stock movements, effortlessly tracking the inflow and outflow of raw materials and products across all warehouses. Additionally, it provides alerts when stock levels drop below the predefined threshold, ensuring timely and informed decision-making.
Product Receiving
Seamlessly create and import receiving plans, generate and print QR codes with detailed product information, and easily scan them using a mobile application or directly input the data through a web browser for a smooth and efficient process.
Relocating Inventory
Efficiently transfer stored items within the inventory using a smartphone or computer interface.
Order Picking for Shipment
Create product picking plans and scan items for release, utilizing a system feature that recommends issuing products based on the First In, First Out (FIFO) method or expiration dates.
Stock Adjustment
Download a template file to modify stock levels, and subsequently upload the adjusted data back into the system.
Tracking Inventory Movement
Monitor item quantities and values, review transfer history reports, and perform traceability checks to address any potential issues.
While the EZStock system is a ready-made solution, we also provide customization services for customers who require modifications or additional functionalities to tailor the system more precisely to their specific needs.
If your business frequently requires employees to work outside the office, providing company vehicles is one way to facilitate their needs. It would be even more efficient if the company had a centralized car booking system, allowing employees to make reservations independently. Upon approval of the booking by the supervisor, administrative staff can promptly arrange the vehicle and notify the employee.
iCONEXT has developed an internal centralized car booking, which has proven to significantly streamline the booking process for employees. They are no longer required to submit paper forms or contact the admin department each time they need to book a vehicle. The admin department can verify information and arrange vehicles more efficiently, greatly reducing errors in the process. As a result, we further developed this system into the ready-made solution, EZBooking, to assist other organizations in overcoming their vehicle booking challenges.
Car reservation
Employees who need to use a vehicle simply fill in the necessary information in the system and click submit. The system will automatically send an email notification to the supervisor.
Booking approval
Supervisors who receive the vehicle booking notification email can review and either approve or reject the booking request. The result will be communicated to the employee via email.
Car assignment
Once the admin receives the approved booking request, they can arrange the vehicle and immediately notify the employee through email.
Reporting
The system generates a summary report of the vehicle bookings, which can be used for expense calculation.
EZAttendance is an employee time attendance system, formerly known as iWORK, designed to accommodate time logging for employees who are required to work at multiple locations. It is particularly well-suited for organizations with varied working hours. The system is designed to be easy to use and can be accessed through a web browser, allowing employees to record their time via EZAttendance using smartphones, computers, or tablets, provided they have an internet connection.
Additionally, if you need to integrate with your current HR system or wish to add or modify specific functions, we offer customization services to tailor the system to meet the unique needs of your organization.
EZAttendance is particularly well-suited for organizations implementing a “Work from Anywhere” policy. The system not only facilitates easy logging of clock-in and clock-out times for employees but also streamlines the responsibilities of supervisors and HR personnel. It allows for efficient monitoring of employee time and work locations through daily summary reports, thereby reducing the HR department’s workload in generating and distributing reports to relevant personnel.
Click here to download the EZAttendance leaflet
Read more: EZAttendance, a time attendance system with automated workplace record
In the digital era, as organizations increasingly prioritize optimizing operational efficiency, employee data management systems have become essential tools for enhancing the effectiveness of human resource management. These systems enable both employees and HR departments to systematically record, store, retrieve, and manage all employee information within the organization in a highly organized and efficient manner.
EZHR is an employee data management system designed for ease of use, with clearly separated functions for employees, HR personnel, and system administrators. It facilitates the efficient management of employee attendance records, leave approval requests, travel reimbursement submissions, as well as other essential data required for payroll calculations and various employee allowances.
Dashboard
It displays monthly work statistics, including the number of working days, number of leave days, a graph showing clock-in and clock-out times, a holiday calendar, colleagues’ birthdays, and important company events.
Employee profile
Providing a function to register each employee’s personal information, work history, educational background, training records, and skills, while allowing employees to update their own data independently.
Leave request
Employees can request approval for various types of leave and attach necessary files. The system will automatically send an email to the supervisor and HR department. The supervisor can click a link in the email to approve the request directly through the EZHR system.
Transportation reimbursement
In cases where employees need to travel for off-site work, they can easily request travel reimbursement by filling in the required information in the system and submitting it for their supervisor’s approval.
FAQ
With an FAQ (frequently asked questions) function, such as company regulations and work procedures, employees can find answers on their own without needing to contact the HR department each time.
Other useful functions
Include a company holiday calendar, an organizational chart, and contact information for employees within the company.
In addition, we offer customization services to integrate with our other EZ Package systems, such as the EZAttendance clock-in and clock-out system, the EZBooking online car reservation system, and the EZLearning online learning platform.
Click here to download the EZHR leaflet
Read more: EZHR: Customizable employee data management system
If your organization aims to promote continuous learning and skill development for employees, providing an E-Learning system is an effective way to support them. iCONEXT has developed the EZLearning system to facilitate online education, enabling instructors to deliver their teaching concepts through a variety of media and allowing learners to access content of interest at any time, from any location.
Course Design
Instructors can create lessons using the system’s intuitive tools, establish criteria for course completion, and issue certificates of completion to learners.
Creation of Teaching Materials
The system facilitates the preparation of learning materials in various formats, including videos, images, and PDF files. It also supports the development of pre- and post-course assessments, as well as end-of-lesson quizzes, accommodating both multiple-choice/checkbox questions and written responses.
Recording Learning History
Learners can register for courses of their choice within the system, which tracks their attendance history, monitors learning progress, and enables them to complete assessments upon course completion.
Feedback and Inquiries
Instructors and learners can engage in communication through the system’s comment section. In case learners have any questions, they can promptly send inquiries directly to the instructor.
Course Transactions
Instructors can set pricing for individual courses available for purchase within the system. Interested learners can process payments and submit payment confirmation through the system, allowing immediate access to the course upon verification.
The EZLearning system is not only ideal for companies that promote employee development but is also highly suitable for schools, educational institutions, tutoring centers, and individual learners.
EZLearning allows access to learning from any location, at any time, emphasizing that the pursuit of knowledge is without limits.
Click here to download the EZLearning leaflet
If you are interested in our EZ package systems, please feel free to contact us by filling in our Inquiry Form
The implementation of electronic tax document preparation and submission represents a significant reform in Thailand’s tax system, initiated under the National e-Payment policy aimed at advancing the country toward a cashless society. In response, iCONEXT company has developed the EZ e-Tax system, an innovative turnkey solution that simplifies the creation and submission of tax invoices and receipts to both customers and the Revenue Department. This solution addresses the needs of both businesses and individuals, streamlining processes, saving time, and reducing the costs associated with tax information submission.
✓ Reducing document printing and storage costs
✓ Minimizing errors in data entry
✓ You can quickly search, verify information, and view historical data changes.
✓ Enhancing work efficiency and management
✓ Supports system customization to integrate with other systems or import data from accounting systems
Click here to download the EZ e-Tax leaflet
Read more: Are you ready to change from paper tax form to e-Tax system?
What should we do to start using the e-Tax Invoice & e-Receipt system in Thailand?
If you are interested in our EZ package systems, please feel free to contact us by filling in our Inquiry Form
A fundamental workflow essential to every organization is the document approval process, encompassing leave requests, travel expense claims, and budget approvals. iCONEXT recommends the WOLF Approve system, developed by TechCons Biz Co., Ltd., a company specializing in paperless workflow management.
WOLF Approve enables users to seamlessly submit approval requests online, whether via computer or smartphone. Supervisors can approve these requests instantly, regardless of their location, and the system provides real-time notifications of approval results, eliminating the need to follow up on approval statuses.
✓ Eazy to use, even without IT knowledge.
✓ Supports various devices, including PCs, tablets, and smartphones, with an application available on both Android and iOS.
✓ Utilizes Microsoft’s secure cloud system to prevent data leakage or loss.
✓ Reduces time and complexity in the approval process.
✓ Enables quick approvals from any location, ensuring smooth operations without interruptions.
✓ Reduces document-related expenses.
✓ Available for immediate implementation at an affordable price.
Create and design e-form and define approval routes
Users can independently create and design the necessary document forms and define the approval routes. The system offers a wide selection of templates that can be easily created and customized as needed.
Monitor request status
Users can search for and monitor the status of specific documents, such as pending approval requests, draft purchase orders, and draft expense claims.
Self-service report generation tool
The system offers a feature that enables users to independently generate reports and download the data in Excel format, allowing them to create reports for management.
Delegate approval authority
Users can delegate approval responsibilities to an alternate individual when the designated approver is unavailable, thereby mitigating potential delays caused by awaiting approval.
Notifications
By configuring the mobile application to send notifications, the system will automatically send an email and a push notification through the mobile app whenever any action is taken on an approval form.
Approve via smartphone
Upon receiving a notification, the approver can promptly review and approve the request, regardless of their location.
Click here to download the WOLF Approve leaflet
Furthermore, a system has been developed as an extension of WOLF Approve to manage documents in compliance with ISO 9001 standards, known as WOLF ISO.
WOLF ISO is a management system for ISO 9001, ISO 29110, and ISO 27001 standards. It builds upon the foundation and concepts of WOLF Approve, enhancing them to meet the needs of industries such as manufacturing or any organizations that have obtained ISO certification and require a document management system that complies with ISO standards.
1. Document Management
Users can easily create, modify, cancel, review, and search for documents through an intuitive interface utilizing E-Forms, thereby eliminating the need for paper-based processes.
2. Internal Audit
The system incorporates a feature for conducting internal audits and generating audit reports.
3. Nonconformity Reporting and Corrective Actions
In the event of a nonconformity with the requirements outlined by ISO standards, it is imperative to establish corrective measures to address the issue and prevent its recurrence. The system provides a dedicated function within the platform for users to report such nonconformities.
✓ Instantly operational upon installation.
✓ Intuitive and user-friendly, requiring no IT expertise.
✓ Accessible across multiple devices, including PCs, tablets, and smartphones, with the ability to record internal audit results via the WOLF Approve app on your smartphone.
✓ Powered by Microsoft’s secure cloud technology, ensuring your data is protected from leaks and loss.
✓ Promotes a seamless transition to a paperless work environment.
✓ Boosts productivity by significantly reducing processing times.
If you are interested in implementing the WOLF Approve and WOLF ISO systems to streamline your document management processes, please feel free to contact us by filling in our Inquiry Form
An AI system tailored for e-commerce businesses, featuring three core solutions: Tagging AI, Personalization AI, and Discovery AI. These solutions are designed to transform your customers’ shopping experience and drive significant sales growth on your e-commerce platform.
1) Automated product tagging
The AI system analyzes your product images within one second and automatically tags product information, including material, length, size, color, pattern, and style. It is designed to support items in the fashion category, such as clothing, footwear, bags, and accessories.
This automated product tagging significantly enhances the efficiency of product searches, allowing your customers to apply more refined filters for faster and more accurate results. Consequently, it elevates and extends the overall shopping experience.
2) Image Moderation
The system incorporates AI that accurately classifies various details within images, such as the background type and the formatting of product images uploaded to the system. Additionally, it enhances image quality to improve search results and the overall shopping experience by presenting product images without elements that could interfere with customers’ purchasing decisions, such as excessive text or brand watermarks.
Personalized Recommendation
The system aggregates data on customer behavior and preferences to recommend products specifically tailored to each customer. This includes similar products, frequently-bought-together items, recommended items, recently viewed items, popular products, and discounted products.
In addition to delivering a world-class online shopping experience to your customers, it also contributes to an immediate increase in purchase rates and overall sales.
1) Visual Recommendation
Recommend products that customers are most likely to purchase, focusing on items similar to those in which they have shown interest. This approach helps retain customers, encouraging them to continue shopping even if the product they originally wanted is out of stock. It enhances customer satisfaction, prolongs their engagement on your website, and ultimately leads to higher purchase rates.
2) Camera Search
When users upload an image, the AI scans it and recommends products that most closely match the image. This functionality simplifies the search for similar items, such as fashion products worn by influencers on social media.
This feature is particularly well-suited to the preferences of Generation Z, enhancing their shopping experience on smartphones and enabling them to find desired products in real-time, anytime and anywhere.
3) Styling Recommendation
OMNICOMMERCE AI, trained on millions of images, offers clothing and styling recommendations aligned with the latest fashion trends from social media and global fashion platforms. Enhance your service by providing attractive styling advice that complements the products your customers are interested in, thereby increasing customer engagement and boosting order value.
Click here to download the OMNICOMMERCE AI leaflet
If you are interested in leveraging the OMNICOMMERCE AI solution to drive sustained growth for your e-commerce business, please feel free to contact us by filling in our Inquiry Form