Package Solutions

In addition to developing systems tailored to customer requirements, iCONEXT also offers ready-made software solutions for customers who require immediate implementation. Furthermore, we provide comprehensive support for additional system customization to meet any specific needs.

EZControl: E-document control system

For organizations seeking to reduce paper usage and transition to electronic document storage, iCONEXT recommends the “EZControl” document management system.

Background of our EZControl system

The development of the EZControl system was initiated following a significant incident in which one of our clients experienced substantial damage due to the floods in Thailand in 2011, resulting in the loss of all their critical paper documents. This event prompted the concept for iCONEXT to develop an electronic document management system as a replacement for traditional paper-based storage. The system has been in operation ever since.

Subsequently, we further enhanced the document management system into a ready-made solution designed to meet the needs of organizations committed to reducing paper usage and advancing toward Digital Transformation (DX).

Key features of EZControl
    1. Define up to 50 custom keywords per document to facilitate efficient searching.
    2. Organize documents into categories as desired.
    3. Leverage OCR technology for automatic document naming.
    4. Receive notifications for documents nearing expiration.
    5. Enable merging or splitting of PDF files within the system
    6. Manage document access permissions on an individual user basis.
    7. Track and review document access history

Click here to download the EZControl leaflet

Customer Testimonial for the EZControl System

Originally, the accounting department required substantial storage space for paper documents, resulting in lengthy search times and frequent instances of document loss. However, since the implementation of EZControl, the time spent searching for documents has been significantly reduced, resulting in increased work efficiency. Additionally, the need for physical storage space has been minimized, and the risk of data loss has been effectively eliminated.

EZStock: Stock management system

Based on iCONEXT’s extensive experience in developing systems for the manufacturing industry, we have identified that one of the most highly demanded systems is inventory management, which aligns perfectly with our expertise. As a result, our team developed EZStock, a ready-made system designed to include only the most essential functions for efficient inventory management. This cost-effective solution is perfectly tailored for medium and small-sized organizations, delivering exceptional value and streamlined operations.

Key features of EZStock

Dashboard

Gain a clear and comprehensive overview of daily stock movements, effortlessly tracking the inflow and outflow of raw materials and products across all warehouses. Additionally, it provides alerts when stock levels drop below the predefined threshold, ensuring timely and informed decision-making.

Product Receiving

Seamlessly create and import receiving plans, generate and print QR codes with detailed product information, and easily scan them using a mobile application or directly input the data through a web browser for a smooth and efficient process.

Relocating Inventory

Efficiently transfer stored items within the inventory using a smartphone or computer interface.

Order Picking for Shipment

Create product picking plans and scan items for release, utilizing a system feature that recommends issuing products based on the First In, First Out (FIFO) method or expiration dates.

Stock Adjustment

Download a template file to modify stock levels, and subsequently upload the adjusted data back into the system.

Tracking Inventory Movement

Monitor item quantities and values, review transfer history reports, and perform traceability checks to address any potential issues.

While the EZStock system is a ready-made solution, we also provide customization services for customers who require modifications or additional functionalities to tailor the system more precisely to their specific needs.

Click here to download the EZStock leaflet

EZBooking: Car booking system

If your business frequently requires employees to work outside the office, providing company vehicles is one way to facilitate their needs. It would be even more efficient if the company had a centralized car booking system, allowing employees to make reservations independently. Upon approval of the booking by the supervisor, administrative staff can promptly arrange the vehicle and notify the employee.

iCONEXT has developed an internal centralized car booking, which has proven to significantly streamline the booking process for employees. They are no longer required to submit paper forms or contact the admin department each time they need to book a vehicle. The admin department can verify information and arrange vehicles more efficiently, greatly reducing errors in the process. As a result, we further developed this system into the ready-made solution, EZBooking, to assist other organizations in overcoming their vehicle booking challenges.

Key features of EZBooking

Car reservation

Employees who need to use a vehicle simply fill in the necessary information in the system and click submit. The system will automatically send an email notification to the supervisor.

Booking approval

Supervisors who receive the vehicle booking notification email can review and either approve or reject the booking request. The result will be communicated to the employee via email.

Car assignment

Once the admin receives the approved booking request, they can arrange the vehicle and immediately notify the employee through email.

Reporting

The system generates a summary report of the vehicle bookings, which can be used for expense calculation.

EZAttendance: Time attendance system

EZAttendance is an employee time attendance system, formerly known as iWORK, designed to accommodate time logging for employees who are required to work at multiple locations. It is particularly well-suited for organizations with varied working hours. The system is designed to be easy to use and can be accessed through a web browser, allowing employees to record their time via EZAttendance using smartphones, computers, or tablets, provided they have an internet connection.

Key features of EZAttendance
    1. Record employee clock-in and clock-out times, including the specific locations where time is logged.
    2. Supervisors or HR personnel can review employee time records and work locations.
    3. Display time logging statuses, such as on-time, late arrivals, and early clock-outs, for supervisors to review.
    4. Indicate whether the work location is within the designated zone.
    5. Provide flexible scheduling options for clock-in and clock-out times, with the ability to specify work locations as required.
    6. Generate daily summary reports and automatically send them via email to relevant personnel.
    7. Assign user permissions on an individual basis for each user.

Additionally, if you need to integrate with your current HR system or wish to add or modify specific functions, we offer customization services to tailor the system to meet the unique needs of your organization.

EZAttendance is particularly well-suited for organizations implementing a “Work from Anywhere” policy. The system not only facilitates easy logging of clock-in and clock-out times for employees but also streamlines the responsibilities of supervisors and HR personnel. It allows for efficient monitoring of employee time and work locations through daily summary reports, thereby reducing the HR department’s workload in generating and distributing reports to relevant personnel.

Click here to download the EZAttendance leaflet

Read more: EZAttendance, a time attendance system with automated workplace record

EZHR: Employee information & leave management system

In the digital era, as organizations increasingly prioritize optimizing operational efficiency, employee data management systems have become essential tools for enhancing the effectiveness of human resource management. These systems enable both employees and HR departments to systematically record, store, retrieve, and manage all employee information within the organization in a highly organized and efficient manner.

EZHR is an employee data management system designed for ease of use, with clearly separated functions for employees, HR personnel, and system administrators. It facilitates the efficient management of employee attendance records, leave approval requests, travel reimbursement submissions, as well as other essential data required for payroll calculations and various employee allowances.

Main features of the EZHRsystem

Dashboard

It displays monthly work statistics, including the number of working days, number of leave days, a graph showing clock-in and clock-out times, a holiday calendar, colleagues’ birthdays, and important company events.

Employee profile

Providing a function to register each employee’s personal information, work history, educational background, training records, and skills, while allowing employees to update their own data independently.

Leave request

Employees can request approval for various types of leave and attach necessary files. The system will automatically send an email to the supervisor and HR department. The supervisor can click a link in the email to approve the request directly through the EZHR system.

Transportation reimbursement

In cases where employees need to travel for off-site work, they can easily request travel reimbursement by filling in the required information in the system and submitting it for their supervisor’s approval.

FAQ

With an FAQ (frequently asked questions) function, such as company regulations and work procedures, employees can find answers on their own without needing to contact the HR department each time.

Other useful functions

Include a company holiday calendar, an organizational chart, and contact information for employees within the company.

In addition, we offer customization services to integrate with our other EZ Package systems, such as the EZAttendance clock-in and clock-out system, the EZBooking online car reservation system, and the EZLearning online learning platform.

Click here to download the EZHR leaflet

Read more: EZHR: Customizable employee data management system

EZLearning: E-learning system

If your organization aims to promote continuous learning and skill development for employees, providing an E-Learning system is an effective way to support them. iCONEXT has developed the EZLearning system to facilitate online education, enabling instructors to deliver their teaching concepts through a variety of media and allowing learners to access content of interest at any time, from any location.

Key features of EZLearning

Course Design

Instructors can create lessons using the system’s intuitive tools, establish criteria for course completion, and issue certificates of completion to learners.

Creation of Teaching Materials

The system facilitates the preparation of learning materials in various formats, including videos, images, and PDF files. It also supports the development of pre- and post-course assessments, as well as end-of-lesson quizzes, accommodating both multiple-choice/checkbox questions and written responses.

Recording Learning History

Learners can register for courses of their choice within the system, which tracks their attendance history, monitors learning progress, and enables them to complete assessments upon course completion.

Feedback and Inquiries

Instructors and learners can engage in communication through the system’s comment section. In case learners have any questions, they can promptly send inquiries directly to the instructor.

Course Transactions

Instructors can set pricing for individual courses available for purchase within the system. Interested learners can process payments and submit payment confirmation through the system, allowing immediate access to the course upon verification.

The EZLearning system is not only ideal for companies that promote employee development but is also highly suitable for schools, educational institutions, tutoring centers, and individual learners.

EZLearning allows access to learning from any location, at any time, emphasizing that the pursuit of knowledge is without limits.

Click here to download the EZLearning leaflet

If you are interested in our EZ package systems, please feel free to contact us by filling in our Inquiry Form

EZ eTax: e-Tax invoice & e-receipt system

The implementation of electronic tax document preparation and submission represents a significant reform in Thailand’s tax system, initiated under the National e-Payment policy aimed at advancing the country toward a cashless society. In response, iCONEXT company has developed the EZ e-Tax system, an innovative turnkey solution that simplifies the creation and submission of tax invoices and receipts to both customers and the Revenue Department. This solution addresses the needs of both businesses and individuals, streamlining processes, saving time, and reducing the costs associated with tax information submission.

Main features of the EZ e-Tax system
    1. Generating invoices, receipts, tax invoices, simplified tax invoices, debit notes, and credit notes in PDF format to be delivered to buyers or service recipients every time a product or service is sold.
    2. Generating data in XML format for submission to the Revenue Department, with a digital signature.
    3. Users can submit information within the specified time by uploading through the Revenue Department’s system.
    4. Supporting electronic data submission through the service provider you are currently using.
    5. Storing data in compliance with established security standards.
    6. Able to manage user information and access privileges to different system menus.
Advantages of the EZ e-Tax System
  1. ✓   Reducing document printing and storage costs

    ✓   Minimizing errors in data entry

    ✓   You can quickly search, verify information, and view historical data changes.

    ✓   Enhancing work efficiency and management

    ✓   Supports system customization to integrate with other systems or import data from accounting systems

WOLF Approve: Online document approval system

A fundamental workflow essential to every organization is the document approval process, encompassing leave requests, travel expense claims, and budget approvals. iCONEXT recommends the WOLF Approve system, developed by TechCons Biz Co., Ltd., a company specializing in paperless workflow management.

WOLF Approve enables users to seamlessly submit approval requests online, whether via computer or smartphone. Supervisors can approve these requests instantly, regardless of their location, and the system provides real-time notifications of approval results, eliminating the need to follow up on approval statuses.

Advantages of the WOLF Approve System
  1. ✓   Eazy to use, even without IT knowledge.

    ✓   Supports various devices, including PCs, tablets, and smartphones, with an application available on both Android and iOS.

    ✓   Utilizes Microsoft’s secure cloud system to prevent data leakage or loss.

    ✓   Reduces time and complexity in the approval process.

    ✓   Enables quick approvals from any location, ensuring smooth operations without interruptions.

    ✓   Reduces document-related expenses.

    ✓   Available for immediate implementation at an affordable price.

Key features of WOLF Approve

Create and design e-form and define approval routes

Users can independently create and design the necessary document forms and define the approval routes. The system offers a wide selection of templates that can be easily created and customized as needed.

Monitor request status

Users can search for and monitor the status of specific documents, such as pending approval requests, draft purchase orders, and draft expense claims.

Self-service report generation tool

The system offers a feature that enables users to independently generate reports and download the data in Excel format, allowing them to create reports for management.

Delegate approval authority

Users can delegate approval responsibilities to an alternate individual when the designated approver is unavailable, thereby mitigating potential delays caused by awaiting approval.

Notifications

By configuring the mobile application to send notifications, the system will automatically send an email and a push notification through the mobile app whenever any action is taken on an approval form.

Approve via smartphone

Upon receiving a notification, the approver can promptly review and approve the request, regardless of their location.

Click here to download the WOLF Approve leaflet

Furthermore, a system has been developed as an extension of WOLF Approve to manage documents in compliance with ISO 9001 standards, known as WOLF ISO.

WOLF ISO: ISO document management system

WOLF ISO is a management system for ISO 9001, ISO 29110, and ISO 27001 standards. It builds upon the foundation and concepts of WOLF Approve, enhancing them to meet the needs of industries such as manufacturing or any organizations that have obtained ISO certification and require a document management system that complies with ISO standards.

Key features of WOLF ISO
    1. 1. Document Management
      Users can easily create, modify, cancel, review, and search for documents through an intuitive interface utilizing E-Forms, thereby eliminating the need for paper-based processes.

      2. Internal Audit
      The system incorporates a feature for conducting internal audits and generating audit reports.

      3. Nonconformity Reporting and Corrective Actions
      In the event of a nonconformity with the requirements outlined by ISO standards, it is imperative to establish corrective measures to address the issue and prevent its recurrence. The system provides a dedicated function within the platform for users to report such nonconformities.

Why choose the WOLF ISO System
  1. ✓   Instantly operational upon installation.

    ✓   Intuitive and user-friendly, requiring no IT expertise.

    ✓   Accessible across multiple devices, including PCs, tablets, and smartphones, with the ability to record internal audit results via the WOLF Approve app on your smartphone.

    ✓   Powered by Microsoft’s secure cloud technology, ensuring your data is protected from leaks and loss.

    ✓   Promotes a seamless transition to a paperless work environment.

    ✓   Boosts productivity by significantly reducing processing times.

If you are interested in implementing the WOLF Approve and WOLF ISO systems to streamline your document management processes, please feel free to contact us by filling in our Inquiry Form

OMNICOMMERCE AI: AI solutions for e-commerce business

An AI system tailored for e-commerce businesses, featuring three core solutions: Tagging AI, Personalization AI, and Discovery AI. These solutions are designed to transform your customers’ shopping experience and drive significant sales growth on your e-commerce platform.

Tagging AI

1)   Automated product tagging

The AI system analyzes your product images within one second and automatically tags product information, including material, length, size, color, pattern, and style. It is designed to support items in the fashion category, such as clothing, footwear, bags, and accessories.

This automated product tagging significantly enhances the efficiency of product searches, allowing your customers to apply more refined filters for faster and more accurate results. Consequently, it elevates and extends the overall shopping experience.

2)   Image Moderation

The system incorporates AI that accurately classifies various details within images, such as the background type and the formatting of product images uploaded to the system. Additionally, it enhances image quality to improve search results and the overall shopping experience by presenting product images without elements that could interfere with customers’ purchasing decisions, such as excessive text or brand watermarks.

Personalization AI

Personalized Recommendation

The system aggregates data on customer behavior and preferences to recommend products specifically tailored to each customer. This includes similar products, frequently-bought-together items, recommended items, recently viewed items, popular products, and discounted products.

In addition to delivering a world-class online shopping experience to your customers, it also contributes to an immediate increase in purchase rates and overall sales.

Discovery AI

1)   Visual Recommendation

Recommend products that customers are most likely to purchase, focusing on items similar to those in which they have shown interest. This approach helps retain customers, encouraging them to continue shopping even if the product they originally wanted is out of stock. It enhances customer satisfaction, prolongs their engagement on your website, and ultimately leads to higher purchase rates.

2)   Camera Search

When users upload an image, the AI scans it and recommends products that most closely match the image. This functionality simplifies the search for similar items, such as fashion products worn by influencers on social media.

This feature is particularly well-suited to the preferences of Generation Z, enhancing their shopping experience on smartphones and enabling them to find desired products in real-time, anytime and anywhere.

3)   Styling Recommendation

OMNICOMMERCE AI, trained on millions of images, offers clothing and styling recommendations aligned with the latest fashion trends from social media and global fashion platforms. Enhance your service by providing attractive styling advice that complements the products your customers are interested in, thereby increasing customer engagement and boosting order value.

Click here to download the OMNICOMMERCE AI leaflet

If you are interested in leveraging the OMNICOMMERCE AI solution to drive sustained growth for your e-commerce business, please feel free to contact us by filling in our Inquiry Form