EZHR: Customizable employee data management system

Employees are the most important resource in supporting an organization’s progress. Providing an environment where employees can perform their tasks smoothly is a key factor in promoting satisfaction and ensuring that talented employees continue to contribute to the organization in the long term.

In this article, we introduce “EZHR,” an employee data management system developed by iCONEXT. This package system simplifies data management for employees, HR personnel, and administrators. Additionally, by streamlining workflows, it further enhances employee satisfaction.

Getting to know the EZHR system

EZHR Logo

EZHR is a human resource management system designed to efficiently manage employee information. It enables attendance management (such as clocking in and out, and leave requests), basic information management necessary for payroll and allowance calculations, submission of documents to companies for payroll processing, and integration with external payroll systems.

Useful features for employees, HR personnel, and system administrators

Features for employees

Dashboard

EZHR: Dashboard screen for employees
Dashboard screen for employees

The system features a dashboard that provides an at-a-glance view of monthly working days, remaining leave quota, a summary of clock-in and clock-out times, a leave calendar, as well as information on colleagues’ birthdays and company events.

Additionally, if your organization has a reward system based on point accumulation, employees can view their accumulated points and rankings. This helps motivate and increase employee engagement.

Employee profile
Employees can update and manage their profile, work history, education background, training history, and skill information. It can also be used as a platform to visualize and enhance career progression.

EZHR: Employee profile screen
Employee profile screen

Leave request

EZHR supports leave requests and approval, allowing employees to attach a medical certificate for sick leave. Once the request is submitted, the system will send a notification email to the responsible person. The approver can then approve or reject the request online.

EZHR: Leave request screen
Leave request screen

Calendar

The calendar function allows users to view company holidays, team members’ leave, colleagues’ birthdays, and important company events all in one screen. This makes it easy to track the schedules of the entire team.

Other useful features

  • Visualize the company structure with an organizational chart.
  • Display a contact list of all employees within the company.
  • Submit transportation expense claims.
  • Instant resolution of employee queries through the Frequently Asked Questions (FAQ) feature.
  • Customization and integration with our package systems are available, including:
    • EZAttendance (clock-in/out management)
    • EZBooking (company car booking system)
    • EZLearning (e-Learning management)

Features for HR personnel

Dashboard

Displays information on the current number of employees, the number of employees on leave for the day, and the structure of employees categorized by department and skills. This feature helps users quickly visualize and understand the organization’s human resource situation.

Attendance data management

The system can be flexibly customized to integrate with fingerprint scanners, employee card readers, and other attendance management systems. Additionally, it supports automatic uploading of employees’ clock-in and clock-out data.

EZHR: Attendance data edit screen
Attendance data edit screen

Furthermore, for employees working off-site, we offer the EZAttendance system, which includes a mobile check-in function. This allows employees to easily record their work hours from anywhere.

Company holiday calendar

The system shows the annual company holidays on the calendar, providing an easy-to-access environment for all employees to check the holiday schedule.

EZHR: Company holiday edit screen
Company holiday edit screen

Employee data management

All employee data can be managed centrally, making it easy to update employment statuses and workplace locations.

EZHR: Employee data edit screen
Employee data edit screen

Report function

The following reports can be exported in Excel format:

  • Leave data
  • List of late employees
  • Basic employee information
  • Employee skills report

Features for system administrators

  • Data management within the system (absence types, departments, positions, employment types, employee statuses, work locations, etc.)
  • Management of user permissions and group permissions
EZHR: Employee absence type edit screen
Employee absence type edit screen

Why EZHR is the Preferred Choice

Reduce wasted time

Easily submit leave requests online and track the application status via email, minimizing unnecessary delays and saving time.

Admin support

It records all attendance and leave data, allowing HR personnel to easily extract the necessary information for payroll processing, streamlining their workflow.

Visualized dashboard

Easily track working days, clock-in/out summaries, holiday calendars, and colleagues’ leave status.

FAQ function

Reduces the HR team’s workload and promotes employee self-resolution.

Incentive system support

Boosts employee motivation and enhances overall organizational productivity.

Easy to implement and customize!

Ideal for companies adopting employee data management system for the first time!

The EZHR system is highly flexible and can be customized to meet your specific needs. For example, it can automatically prepare the basic information required for payroll and seamlessly transfer it to the accounting firm you work with or integrate with your payroll system.

If you do not yet have a payroll system, we can also propose and arrange compatible package software for system integration.

This package is particularly recommended for companies that have not yet implemented a centralized employee data management system. It streamlines operations for both employees and HR departments, enhancing employee satisfaction and engagement with the organization, ultimately supporting higher-quality performance across the board.

Click here to download EZHR brochure

To see our demo system or request more details, please feel free to contact us at thaisales@iconext.co.th or click our Inquiry Form.

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