Automate Your Repetitive Tasks with Microsoft Power Automate

Today, organizations are overwhelmed by vast amounts of data and repetitive routine tasks. Many companies still rely on human resources to handle these processes, leading to higher financial and time-related costs. This reliance can also diminish their competitiveness compared to organizations that have adopted automated systems through RPA (Robotic Process Automation). As a result, investing in automation solutions that reduce costs and save time is a smart and valuable move for any organization.

RPA (Robotic Process Automation) has become a key strategy for enhancing business agility and driving modernization. With Microsoft’s powerful and user-friendly Power Automate platform, organizations can easily develop software robots that integrate seamlessly with existing systems. The platform offers full compatibility with a wide range of tools and platforms, including web applications, ERP systems, and more.

What is RPA?

RPA, or Robotic Process Automation, is a technology that enables the creation of “software robots” that mimic human actions on a screen. These actions include clicking a mouse, typing text, extracting data from systems, managing files and emails, and generating reports. RPA integrates smoothly with existing systems, helping organizations reduce both costs and processing time.

Examples of using Microsoft Power Automate (RPA) in organizations

1. Automated invoice data extraction from Invoice to accounting systems

In many organizations, the accounting team receives invoices via email and manually inputs the data into accounting systems. This process is time-consuming and prone to human error.

By implementing RPA with Microsoft Power Automate, this entire workflow can be automated, resulting in significant time savings and improved data accuracy.

The RPA workflow includes the following steps:

• Detect incoming emails with invoice attachments (e.g., PDF or Excel files)
• Extract key invoice information (such as invoice number, date, and amount)
• Input the extracted data into accounting platforms such as SAP, Oracle, Dynamics 365, or custom internal systems

2. Bank reconciliation and verification reporting

Reconciling bank account transactions with the general ledger (GL) is essential for verifying customer payments and ensuring financial accuracy. This process demands precision and consistency, making it an ideal candidate for automation.

RPA can perform the following steps:

• Automatically download bank statements from the bank’s website
• Extract financial transaction data from accounting systems, GL, or ERP platforms
• Verify and reconcile transactions to detect any discrepancies
• Generate reconciliation reports and instantly notify relevant stakeholders

3. Invoice Payment Approval Verification

Ensuring that an invoice is properly approved before payment is critical for maintaining financial accuracy, transparency, and reducing the risk of payment errors.

RPA workflows are as follows:

• Check the invoice approval status through accounting systems or email-based approvals
• Verify key details such as amount, due date, and bank account information
• Input verified data into the payment transfer system or generate batch files for bank submission

4. Payment due date reminders

Timely payment management is essential for maintaining strong financial relationships and avoiding penalties. Power Automate can proactively track due dates and send reminders to prevent missed or incorrect payments.

• Identify upcoming or overdue payments from accounting systems
• Generate automated reminders for the accounting team or relevant customers
• Create summary reports and distribute them via email to stakeholders

5. Daily foreign exchange rate verification and update

For companies that operate in multiple currencies, updating daily exchange rates is a crucial routine task. Automating this process helps reduce manual effort, improve accuracy, and ensure timely data availability.

RPA can automatically retrieve exchange rates from bank websites or through APIs and update them in the accounting system at scheduled intervals. This reduces employee workload and saves time, while also minimizing data entry errors caused by fatigue.

The RPA workflow includes:

• Retrieve daily foreign exchange rates from designated bank websites or via API
• Extract exchange rates for relevant currencies
• Automatically update the rates into the accounting system or relevant document files at scheduled times

Conclusion

Microsoft Power Automate is a powerful and cost-effective RPA solution suitable for organizations of all sizes. It streamlines repetitive tasks, boosts employee productivity, and reduces errors caused by manual processes.

With its flexibility and seamless integration capabilities, Power Automate connects effortlessly with your existing applications and platforms. This enables end-to-end automation and supports scalable growth tailored to your business needs.

Choose Microsoft Power Automate to enhance operational efficiency and drive digital transformation in your organization. If you’re interested in getting started or need consultation on designing automated workflows, please feel free to contact us at thaisales@iconext.co.th or click our Inquiry Form.